Job Description

Full job description

Initial Posting Date:

11/13/2024

Application Deadline:

11/26/2024

Agency:

Judicial Department

Salary Range:

$4,811 - $7,464

Position Type:

Employee

Position Title:

Law Library Assistant

Job Description:

Interviews: will be scheduled within two weeks after the application deadline.

Who We Are

The Appellate Court Services Division (ACSD) of the

Office of the State Court Administrator

(OSCA), part of the Oregon Judicial Department (OJD), operates the State of Oregon Law Library (SOLL). The SOLL serves as a principal legal research center for the Oregon appellate and trial courts, tax court, executive agencies, and citizens. It provides comprehensive legal resources to support the research of judges, clerks and legal staff of the appellate, tax, and trial courts of the state, and all state agencies’ legal staff; it is open to the public, without charge, and provides a variety of services to lawyers and lay patrons.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by

our work and mission

.

Benefits to You

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.

• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.

• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.

• Salary offers are made with consideration of the candidate’s education and experience.

Position Highlights

ACSD is hiring a Law Library Assistant to join our team at the SOLL in Salem, Oregon.

In this role, you will perform a variety of complex analytical duties, including legal and nonlegal research and statistical analysis, and will help develop and implement a variety of projects. You will process and shelve new materials, perform copy cataloging, organize and inventory our collections, and curate our selection of approved print materials. You will help the Library Electronic Publishing Design Specialist download material for the Library Digital Collection Database, identify and assign metadata terms, and convert, enhance, and optimize images. You will also help redact confidential information within Supreme Court and Court of Appeals briefs that are to be posted.

Additionally, you will create, edit, and delete patron records, administer system passwords, work with users to activate and deactivate their passwords, and troubleshoot technical issues. You will create marketing materials to promote SOLL resources and services to patrons. You will also coordinate vendor training sessions for judicial, legislative, and executive branch employees, collect feedback, and recommend improvements to the training format and content.

Part of your time will be spent providing support at the reference desk by performing circulation duties, processing library mail, routing materials, and ordering office supplies. You will prepare and process invoices, troubleshoot issues involving payments and orders, keep detailed records of expenditures, and help prepare budget-related documents and estimates. You will also provide coverage for the SOLL Law Librarian as needed, represent the library on the OSCA Safety Committee, and be one of our building’s evacuation coordinators.

Assigned tasks may be changed to accommodate workload and organizational needs.

Instructions for Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter

• Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. Your cover letter and filename should include your name.

• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.

• Address the cover letter “To the Hiring Manager.”

• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.

• Prepare your cover letter before starting your Workday application.

Work History/Resume

• Attach your updated resume in the Resume/Cover Letter section of the application. Your resume and filename should include your name.
  
  
  OR

• Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.

Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.

The application deadline is 11:59 p.m. on the date listed above.

Minimum Qualifications

(These must be evident in your resume or work history.)

The qualified candidate must have an associate degree in library science, business, or public administration.

AND

A minimum of two (2) years of library-related work.

OR

Any combination of

education and experience

equivalent to four (4) years of experience that typically supports the knowledge, skills, and abilities for the position.

Special Qualifications

(These must be verifiable.)

None.

Requested Skills and Attributes

(These must be addressed in your cover letter.)

• Experience using a computer to perform research, analyze information, and perform a variety of tasks.

• Some knowledge of law library administrative rules, policies, and procedures, library systems, and court practices and processes.

• Some knowledge of public sector agencies, libraries, and other information sources where data, documents, and materials may be obtained.

• Skill in writing and reviewing documents for accuracy and completeness.

• Experience and skill in public speaking and addressing groups of varying sizes.

• Ability to be flexible and adapt to a changing work environment.

Working Conditions

• This is a full-time position, and the work schedule is currently 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per workweek.

• Occasional after-hours or overtime work may be required.

• Travel to industry-related meetings and for training sessions is required.

• Hybrid work is available for this position (three days per week working in the office and two days per week working remotely); onsite availability is required as needed. All hybrid work assignments begin, end, or change only with administrative authority approval.

• Making formal and informal presentations to groups may be required.

• Frequent contact with people from diverse backgrounds.

• Long periods of sitting or standing.

• Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, fax machine, and scanner.

ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.

Reference Checks

By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.


United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's

I-9 form

confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.

Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.


Veterans’ Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities

Veterans web page

for additional details, information, and resources.


Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.


Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity,

click here

.


Employee Benefits

Click here

to access information specific to OJD employee benefits.

Public Service Loan Forgiveness

OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please

click here

.

Questions and Support

• If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.

• Workday related information and resources are available

  here

  .

• For questions about a specific OJD job posting, call 503-986-5930 or email

  ojd.hrsd@ojd.state.or.us

  .

The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.

Job Tags

Holiday work, Full time, Part time, Work experience placement, Remote job, Flexible hours, 2 days per week, 3 days per week, Monday to Friday,

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